Canberra Grammar School Old Boys’ Association
Decision of Members at the 2015 Annual General Meeting
Members were notified that at the 2015 Annual General Meeting of the Canberra Grammar School Old Boys Association on 30 May 2015, they would be asked to consider and make a decision on two Special Resolutions. Notification was undertaken in a number of ways.
Members who have a current postal address registered with CGS were notified in a flyer in the CGS Outlook Magazine posted on 8 May 2015. A Notice also appeared on the CGS Alumni and Old Boys’ website and in the Canberra Times on 9 May 2015. On 5 May 2015, a notice was also sent by email to all members for whom the School had current email addresses.
The Special Resolutions moved at the AGM on 30 May 2015 were:
1) That in satisfaction of the objects of the Association and in particular, the purpose set out clause 2A 2.d. of the Association’s Constitution, namely to assist in the education of the children of former students of the School and such others as the Committee may from time to time think fit, it is resolved that, after paying out all expenses and debts of the Association, any remaining funds of the Association be gifted to the Canberra Grammar School Foundation Limited (ACN 008 549 880) (“the Foundation”) pursuant to a Deed of Gift which is to :
i. provide for the Foundation to hold the funds as part of the Canberra Grammar School Foundation Scholarship Trust and require the funds to be utilised on the basis set out in the Deed of Gift; and
ii. be negotiated, and entered into on behalf of the Association, by the Committee and on such terms the Committee deems most appropriate in satisfaction of the object and purposes of the Association.
2) That following the payment of the expenses and debts and the gifting of the funds as specified in Resolution 1:
i. the Association cease to further operate; and
ii. the Committee, on behalf of the Association, to advise the ACT Registrar General of that cessation.
From March 2015, information about the background to these Resolutions was made available to all members on the CGS Website. On 16 March 2015, members were notified in both the Australian and Canberra Times newspapers and on the CGS Alumni website about arrangements for consultation on the proposed resolutions to be held at CGS on 31 March 2015. The consultation was arranged to provide an opportunity, prior to the AGM, for the Committee to provide detailed information to and consult and seek input from members on the proposed resolutions.
I now advise that at the AGM, members who attended and those who voted by proxy voted unanimously to approve these special resolutions.
As a result, the OBA Committee will now be working to implement these decisions.